Terms of Service

Version 2026-07-05.

These Terms of Service (“Terms”) govern access to and use of the taxidocs platform, operated by Sarthak Dwivedi (“we”, “us”), registered at Testarellogasse 9/3, 1130 Wien, Austria. You may use taxidocs only after accepting these Terms.

1. Business use

taxidocs is intended for business use by fleet-company owners, authorised administrators, and invited drivers. It is not intended as a consumer service. You must be at least 18 years old and authorised to use the account or tenant you access.

2. Service

taxidocs lets registered users upload, store, verify, and reconcile fuel receipts, vehicle data, driver assignments, and platform revenue data. OCR and reconciliation results are operational aids and must be checked by the fleet company before they are used for tax, payroll, accounting, or other formal purposes.

3. Accounts and security

You are responsible for keeping your login credentials confidential and for activity under your account. Fleet owners are responsible for the users they invite, the permissions they grant, and the accuracy and legality of data uploaded into their tenant.

4. Customer data and documents

Fleet owners are responsible for ensuring that they have a lawful basis and any required notices or permissions for uploading driver, vehicle, receipt, and revenue data to taxidocs. Data is processed as described in our Privacy Policy. Receipts and revenue records are retained in taxidocs for a limited operational period; fleet owners remain responsible for keeping any records required for tax, employment, accounting, or regulatory obligations.

5. Acceptable use

You must not misuse the service, attempt to access another tenant, upload unlawful or malicious content, interfere with security controls, or use taxidocs for any purpose other than managing the fleet data you are authorised to handle.

6. Disclaimer and limitation of liability

taxidocs is provided with reasonable care, but we do not guarantee that OCR extraction, reconciliation results, reports, or document copies will be error-free or suitable for a particular legal, tax, accounting, or regulatory purpose. To the maximum extent permitted by Austrian law, our liability is limited to direct damages. We are not liable for indirect, incidental, consequential, or purely financial losses, including lost revenue, lost data, or missed filing obligations. Nothing in these Terms limits liability that cannot be excluded under mandatory Austrian or EU law, including liability for intent or gross negligence.

7. Suspension and termination

We may suspend or terminate access if an account breaches these Terms, creates security or legal risk, or misuses the service. A fleet owner may request removal of their tenant account or an individual user account by contacting us; data is then handled according to our Privacy Policy.

8. Governing law and disputes

These Terms are governed by Austrian law, excluding its conflict-of-law rules. Where legally permitted for business users, the courts in Vienna, Austria have jurisdiction over disputes arising from or relating to these Terms.

9. Changes to these Terms

We may update these Terms from time to time. Material changes will require you to re-accept the current version before continuing to use the service.

10. Contact

Questions about these Terms can be sent to sarthak.04@gmail.com. Our legal notice is available in the Impressum.